Hackfest2023 Bensberg

This page IS WORK IN PROGRESS and details the planning of Inkscape's 2023 hackfest in Bensberg, Germany. The hackfest will take place on March 13-17, 2023. We are looking to bring together a group of 10 attendees, but do not let that number discourage you from throwing your hat in the ring in case we reach/go over it.

This hackfest is a standalone event and not organized around any other event or FOSS conference.

Previous events: Hackfest2019 Saarbrücken, Hackfest2019 SCALE, Hackfest2018 Kiel, Hackfest2018 LGM, Hackfest2018, Hackfest2017, Hackfest2016, Hackfest2015.

Description

It's a hackfest! We will work on Inkscape bugs, new features, packaging, website issues, ... in fact anything that can benefit from us being physically in the same space. And let's not forget about the social component - we get to hang and talk and laugh in person since we usually only meet virtually :).

Bensberg

Bensberg is part of Bergisch Gladbach, a city in the western part of Germany, about 15 km east of Cologne. It is beautifully located in the countryside, surrounded by lush forests slightly elevated to give a great view depending on weather conditions. The nearest airport is Cologne Bonn (CGN) which is an international airport.

• Bergisch Gladbach on Wikipedia

Bensberg (range indicated to Cologne's Cathedral). Screenshot from Google Maps.

Venue

Our host is the Generali Akademie, the dedicated education and conference center of the Generali Group in Germany (it's an insurance company). The location's special appeal is its all-inclusive package: conference rooms, hotel rooms and full catering service are conveniently provided on-site.

(full disclosure: as an employee, RdH has been there multiple times)

official address	for navigation systems
Generali Akademie Am Schloss 1-3 51429 Bergisch-Gladbach Germany	Generali Akademie Jan-Wellem-Straße 51429 Bergisch-Gladbach Germany

Catering

We have full catering on-site, i.e. breakfast, lunch and dinner including non-alcoholic drinks. Our meeting room also comes with coffee and beverages throughout the day.

Facilities

• Wireless networking (fast broadband), powered by m3connect
• No wired network available
• Europlug type F
  • we should bring some power strips
• (TODO - not sure if we have that) LCD projector
• flip chart
• (TODO add additional info e.g. pool)

Vicinity

tbd (we're not in a city, we're in the country)

Travel information

tbd

Cost calculation

The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance.

hotel room incl. breakfast  127 € x 4 days =  508 €
catering service (days 1-4)  70 € x 4 days =  280 €
catering service (day 5)     49 € x 1 day  =   49 €
--------------------------------------------  837 €

One attendee (RdH) needs to pay the additional fee for the meeting room.

meeting room (days 1-5)     180 € x 5 days =  900 €

Hotels

Hotel rooms are provided on-site and are part of our conference package, no dedicated booking necessary.

Attendance

• Hackfest Bensberg 2023 takes place on March 13-17, 2023
• deadline to apply for attendance is February 01, 2023

preface

In an initial poll, 8 people expressed their interest/availability for this hackfest. Based on this number we are planning for 10 attendees. Should more people be interested, we'll try our best to expand - the earlier we know, the better! If we don't reach 10, we will try to scale down our booking. If you are interested, don't hold yourself back!

I want to attend!

That's great! Be aware of the following:

• You are making a commitment here which will produce expenses for the project. Please make sure that you will be able to honor this commitment! (Are you table to take the week off from your day job? Are you able to travel? etc.)
• Every attendee will have to pay their fee of 837 € on the last day of the hackfest. There is something special about payment methods that we will have to talk about privately, I'll contact everyone. (After the hackfest you can follow the reimbursement procedure.)
• You are eligible to apply no matter if you participated in the initial poll/"call for interest". (Only in case we end up being seriously overbooked and cannot accommodate for everybody we will take the initial poll into account.)

Now go ahead and add yourself to this table (or ask in this issue and it will be done for you):

Name	GitLab handle
Martin Owens	@doctormo
Jonathan Neuhauser	@joneuhauser
Tavmjong Bah	@Tavmjong
Marc Jeanmougin	@marcjeanmougin
Chris Rogers	@CRogers
René de Hesselle	@dehesselle
Jabier Arraiza	@jabiertxof
Thomas Holder	@speleo3
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