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[[File:Hackfest bensberg sticker.png|left|thumb|150x150px]]
This page details the planning of Inkscape's 2023 hackfest in Bensberg, Germany. The hackfest will take place on '''March 13-17, 2023'''. We are looking to bring together a group of '''11 attendees'''. <s>but do not let that number discourage you from throwing your hat in the ring in case we reach/go over it.</s>  We are fully booked and the number of participants is final now.
This hackfest is a standalone event and not organized around any other event or FOSS conference.
Previous events: [[Hackfest2019 Saarbrücken]], [[Hackfest2019 SCALE]], [[Hackfest2018 Kiel]], [[Hackfest2018 LGM]], [[Hackfest2018]], [[Hackfest2017]], [[Hackfest2016]], [[Hackfest2015]].
[[Category:Hackfest]]
[[Category:Hackfest]]


This page '''<big>IS WORK IN PROGRESS</big>''' and details the planning of Inkscape's 2023 hackfest in Bensberg, Germany. The hackfest will take place on '''March 13-17, 2023'''. It is a standalone event and not organized around any other even/FOSS conference.


Old: [[Hackfest2019 Saarbrücken]] [[Hackfest2019 SCALE]], [[Hackfest2018 Kiel]], [[Hackfest2018 LGM]], [[Hackfest2018]], [[Hackfest2017]], [[Hackfest2016]], [[Hackfest2015]].
=Description=
=Description=
A hackfest! We will work on Inkscape bugs, new features, packaging, website issues, ... in fact anything that can benefit from us being physically in the same space. And let's not forget about the social component - we get to hang and talk and laugh in person since we usually only meet virtually :).
It's a hackfest! We will work on Inkscape bugs, new features, packaging, website issues, ... in fact anything that can benefit from us being physically in the same space. And let's not forget about the social component - all work and no play makes Jack a dull boy! We get to hang and talk and laugh in person since we usually only meet virtually :).
==Bensberg==
==Bensberg==
Bensberg is part of Bergisch Gladbach, a city in the western part of Germany, about 15 km east of Cologne. It is beautifully located in the countryside, surrounded by lush forests slightly elevated to give a great view depending on weather conditions. The nearest airport is Cologne Bonn (CGN) which is an international airport.  
Bensberg is part of Bergisch Gladbach, a city in the western part of Germany, about 15 km east of Cologne. It is beautifully located in the countryside, surrounded by lush forests slightly elevated to give a great view depending on weather conditions. The nearest airport is Cologne Bonn (CGN) which is an international airport.  
*[https://en.wikipedia.org/wiki/Bergisch_Gladbach Bergisch Gladbach on Wikipedia]
*[https://en.wikipedia.org/wiki/Bergisch_Gladbach Bergisch Gladbach on Wikipedia]
[[File:Bensberg.png|none|thumb|Bensberg (range indicated to Cologne's Cathedral). Screenshot from Google Maps.]]
==Venue==
==Venue==
Our host is the [https://www.akademie-generali.de/en/home Generali Akademie], the dedicated education and conference center of the Generali Group in Germany (it's an insurance company). The location's special appeal is its all-inclusive package: conference rooms, hotel rooms and full catering service are conveniently provided on-site.
Our host is the [https://www.akademie-generali.de/en/home Generali Akademie], the dedicated education and conference center of the Generali Group in Germany (it's an insurance company). The location's special appeal is its all-inclusive package: conference rooms, hotel rooms and full catering service are conveniently provided on-site.


''(full disclosure: as an employee, RdH has been there multiple times)''
''(full disclosure: as an employee, RdH has been there multiple times)''
{| class="wikitable"
|+Location, Location, Location!
!official address
!for navigation systems
|-
|Generali Akademie
Am Schloss 1-3


===Hackfest===
51429 Bergisch-Gladbach
tbd
 
====Finding the office====
Germany
tbd
|Generali Akademie
Jan-Wellem-Straße
 
51429 Bergisch-Gladbach
 
Germany
|}


===Catering===
===Catering===
We have full catering on-site, i.e. breakfast, lunch and dinner including non-alcoholic drinks. Our meeting room also comes with coffee and beverages throughout the day.
We have full catering on-site, i.e. breakfast, lunch and dinner including non-alcoholic drinks. Our meeting room also comes with coffee and beverages throughout the day.
{| class="wikitable"
|+Don't starve together
!
!time
!comment
|-
|breakfast
|'''7:00 - 9:00'''
|buffet
|-
|lunch
|'''12:00'''
|buffet; vegetarian only
|-
|dinner
|'''18:30'''
|buffet; meat or fish
|}
===Facilities===
===Facilities===
* office hours reception: '''8:00 - 16:00'''
* meeting room available '''9:00 - 22:00'''.
*Wireless networking (fast broadband), powered by [https://www.m3connect.de/ m3connect]
*Wireless networking (fast broadband), powered by [https://www.m3connect.de/ m3connect]
*<u>No wired network available</u>
* <u>No wired network available</u>
*Europlug type F
*Europlug type F
**we should bring some power strips
** we should bring some power strips
*(TODO - not sure if we have that) LCD projector
*LCD projector, DVD player, VHS VCR (lol!)
*flip chart
*swimming pool, whirlpool, sauna
*(TODO add additional info e.g. pool)
=== Vicinity===
===Vicinity===
Nature. A castle. A small city.
tbd (we're not in a city, we're in the country)
 
=== Arrival and Departure ===
All times UTC+1.
 
* earliest arrival on Monday: '''9:00''', RdH is supposed to be the first on site
** hotel rooms available: '''15:00'''
* window of departure on Friday: '''17:00-18:00''' (we need to be gone by '''18:00''')
 
==Travel information==
Your main destination is Cologne.
 
=== from Cologne/Bonn airport (CGN) to central station ===
Take the tram [https://ekap-download.vrs.de/downloads/linien/mini-fahrplan/2023_1219_S19.pdf?1671001552 S19] to Cologne central station. Travel time is about 15 minutes. The tram is scheduled every 20 minutes for most of the day.
 
=== from Cologne central station to Bensberg (public transportation) ===
Take the bus [https://ekap-download.vrs.de/downloads/linien/mini-fahrplan/2023_40_SB40.pdf?1670826858 Schnellbus SB 40] that directly connects Cologne central station to Bensberg (final stop). Travel time is about 30 minutes. This bus is scheduled every half hour between 6am and 8pm.
[[File:Central station.png|none|thumb]]
Once you arrive at the [https://ekap-download.vrs.de/downloads/haltestellen/lageplan/u_Bergisch_Gladbach_Bensberg.pdf?1670243814 bus stop in Bensberg], you can either take a taxi or walk about 900m to our location.
[[File:Bus stop bensberg.png|none|thumb]]
 
=== from Cologne central station to Bensberg (cab) ===
Our hosts have special conditions with a local cab service (https://www.transfer-nurdogan.de/). I can't tell if that's cheaper compared to the others or just for a classy look:
 
* 45 € (standard)
* 50 € (large cab, suitable for sharing)
 
== Hotels ==
Hotel rooms are provided on-site and are part of our conference package, no dedicated booking necessary.
 
==Cost calculation==
 
=== per attendee ===
 
The fee for housing and catering per attendee is 837 € <s>and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard) by each individual themself. A billing address needs to be provided in advance.</s><syntaxhighlight lang="text">
hotel room incl. breakfast  127 € x 4 days =    508 €
catering service (days 1-4)  70 € x 4 days =    280 €
catering service (day 5)    49 € x 1 day  =    49 €
--------------------------------------------    837 €
</syntaxhighlight>
 
=== joint event ===
The meeting room fee is 900 €. Additionally, we have allocated a budget for alcoholic drinks as those are not included in our otherwise "all inclusive package".<syntaxhighlight lang="text">
meeting room (days 1-5)    180 € x 5 days =    900 €
alcoholic drinks            500 € x 1      =    500 €
--------------------------------------------  1,400 €
</syntaxhighlight>
 
=== Total ===
Using the interim results from above, this brings us to a total cost (excl. travel) of up to 9,770 €. The fixed part of the total cost (i.e. everything without alcoholic drinks) is 9,270 € and has been payed in full by the SFC by international wire transfer. The total amount for alcoholic drinks - if any - will have to be payed on-site on the last day of our event (RdH will take care of this and do the reimbursement process later).<syntaxhighlight lang="text">
participants                    837 € x 10 =  8,370 €
joint event                    1400 € x  1 =  1,400 €
--------------------------------------------  9,770 €
</syntaxhighlight>
=Attendance =
 
*Hackfest Bensberg 2023 takes place on '''March 13-17, 2023'''
*deadline to apply for attendance is '''February 01, 2023'''
 
== preface==
In an initial poll, 8 people expressed their interest/availability for this hackfest. Based on this number we are planning for 10 attendees. Should more people be interested, we'll try our best to expand - the earlier we know, the better! If we don't reach 10, we will try to scale down our booking. If you are interested, don't hold yourself back!
 
==I want to attend!==
That's great! Be aware of the following:
 
*You are making a commitment here which will produce expenses for the project. Please make sure that you will be able to honor this commitment! ''(Are you table to take the week off from your day job? Are you able to travel? etc.)''
* Every attendee will have to pay their fee of 837 € on the last day of the hackfest. There is something special about payment methods that we will have to talk about privately, I'll contact everyone. ''(After the hackfest you can follow the reimbursement procedure.)''
*You are eligible to apply no matter if you participated in the initial poll/"call for interest". ''(Only in case we end up being seriously overbooked and cannot accommodate for everybody we will take the initial poll into account.)''
 
Now go ahead and add yourself to this table (or ask in [https://gitlab.com/inkscape/inbox/-/issues/8109 this issue] and it will be done for you):
 
 
Join the Signal phone group to keep in touch with everyone during the event.
{| class="wikitable"
|+
!Name
!GitLab handle
!Inbound
!Outbound
|-
|Martin Owens
|@doctormo
|LH423 13T05:15 FRA
|UA8853 21T10:50 FRA
|-
|Jonathan Neuhauser
|@joneuhauser
|13.03. 9:55 (Bensberg)
|17.03. 16:08 (Bensberg)
|-
|Tavmjong Bah
|@Tavmjong
|13.03 13:15 Cologne
|17.03 18:43 Cologne
|-
|Marc Jeanmougin
|@marcjeanmougin
|12.03 13h15 Cologne Hbf
|19.03 13h42 Cologne Hbf
|-
|Chris Rogers
|@CRogers
|13.03. 12:00 (Bensberg)
|booked - ok!
|-
|René de Hesselle
|@dehesselle
|13.03. 9:00 (Bensberg)
|17.03. 17:00 (Bensberg)
|-
|Jabier Arraiza
|@jabiertxof
|14.03. between 9 and 11 (13.03 22:30 DUS)
|19.03 15:45 DUS
|-
|Thomas Holder
|@speleo3
|13.03. 12:05 Cologne Hbf
|17.03. 17:55 Cologne Hbf
|-
|Ted Gould
|@ted.gould
|booked - ok!
|booked - ok!
|-
|Nicco Kunzmann
|@niccokunzmann
|13.03. between 10 and 12
|Booked
|-
|Pono Takamori
|@pono1
|14.03. ~12:00 (Bensberg)
|tba
|}
 
== I want SFC to pay for my flight/train ==
 
* @doctormo
* @jabiertxof
* @niccokunzmann
*@speleo3
 
== Hackfest Agenda ==


=== Traveling information ===
=== Add your ideas here! We'll make a tentative agenda at the start ===
tbd
==Hotels==
No dedicated booking necessary - our conference package comes with hotel rooms on-site.


==Attendance==
* Organization
tbd -
** Community: Vectors, Testers, Translators, etc.
*** Social video call with Vectors.
***Is there interest in merging communities? E.g. our user channel and Discord?
** Board election
** Financial status
** Paid development (GTK4 proposal, Release Video proposal)
**Funding paid development
**Retiring the Wiki (sorry for the clickbait title)
* Infrastructure
** Website, social media
** Resources for developers
* GSoC and Outreachy
**rework [[Google Summer of Code]] page to give more guidance for first-timers so that Vectors and others don't have to answer the same questions across dozens of channels every year https://chat.inkscape.org/channel/team_vectors?msg=9TPcKXybuSWZNSndw
**"raising the bar": beginner friendly vs minimum required experience; improving documentation and/or additional offerings
* Development discussions
** Releases
** Dependencies
** Bug fixing
** GTK4
** Refactoring
** etc.
* Hacking
** Code reviews
** Critical bugs for 1.3

Latest revision as of 09:36, 13 March 2023

Hackfest bensberg sticker.png

This page details the planning of Inkscape's 2023 hackfest in Bensberg, Germany. The hackfest will take place on March 13-17, 2023. We are looking to bring together a group of 11 attendees. but do not let that number discourage you from throwing your hat in the ring in case we reach/go over it. We are fully booked and the number of participants is final now.

This hackfest is a standalone event and not organized around any other event or FOSS conference.

Previous events: Hackfest2019 Saarbrücken, Hackfest2019 SCALE, Hackfest2018 Kiel, Hackfest2018 LGM, Hackfest2018, Hackfest2017, Hackfest2016, Hackfest2015.


Description

It's a hackfest! We will work on Inkscape bugs, new features, packaging, website issues, ... in fact anything that can benefit from us being physically in the same space. And let's not forget about the social component - all work and no play makes Jack a dull boy! We get to hang and talk and laugh in person since we usually only meet virtually :).

Bensberg

Bensberg is part of Bergisch Gladbach, a city in the western part of Germany, about 15 km east of Cologne. It is beautifully located in the countryside, surrounded by lush forests slightly elevated to give a great view depending on weather conditions. The nearest airport is Cologne Bonn (CGN) which is an international airport.

Bensberg (range indicated to Cologne's Cathedral). Screenshot from Google Maps.

Venue

Our host is the Generali Akademie, the dedicated education and conference center of the Generali Group in Germany (it's an insurance company). The location's special appeal is its all-inclusive package: conference rooms, hotel rooms and full catering service are conveniently provided on-site.

(full disclosure: as an employee, RdH has been there multiple times)

Location, Location, Location!
official address for navigation systems
Generali Akademie

Am Schloss 1-3

51429 Bergisch-Gladbach

Germany

Generali Akademie

Jan-Wellem-Straße

51429 Bergisch-Gladbach

Germany

Catering

We have full catering on-site, i.e. breakfast, lunch and dinner including non-alcoholic drinks. Our meeting room also comes with coffee and beverages throughout the day.

Don't starve together
time comment
breakfast 7:00 - 9:00 buffet
lunch 12:00 buffet; vegetarian only
dinner 18:30 buffet; meat or fish

Facilities

  • office hours reception: 8:00 - 16:00
  • meeting room available 9:00 - 22:00.
  • Wireless networking (fast broadband), powered by m3connect
  • No wired network available
  • Europlug type F
    • we should bring some power strips
  • LCD projector, DVD player, VHS VCR (lol!)
  • swimming pool, whirlpool, sauna

Vicinity

Nature. A castle. A small city.

Arrival and Departure

All times UTC+1.

  • earliest arrival on Monday: 9:00, RdH is supposed to be the first on site
    • hotel rooms available: 15:00
  • window of departure on Friday: 17:00-18:00 (we need to be gone by 18:00)

Travel information

Your main destination is Cologne.

from Cologne/Bonn airport (CGN) to central station

Take the tram S19 to Cologne central station. Travel time is about 15 minutes. The tram is scheduled every 20 minutes for most of the day.

from Cologne central station to Bensberg (public transportation)

Take the bus Schnellbus SB 40 that directly connects Cologne central station to Bensberg (final stop). Travel time is about 30 minutes. This bus is scheduled every half hour between 6am and 8pm.

Central station.png

Once you arrive at the bus stop in Bensberg, you can either take a taxi or walk about 900m to our location.

Bus stop bensberg.png

from Cologne central station to Bensberg (cab)

Our hosts have special conditions with a local cab service (https://www.transfer-nurdogan.de/). I can't tell if that's cheaper compared to the others or just for a classy look:

  • 45 € (standard)
  • 50 € (large cab, suitable for sharing)

Hotels

Hotel rooms are provided on-site and are part of our conference package, no dedicated booking necessary.

Cost calculation

per attendee

The fee for housing and catering per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard) by each individual themself. A billing address needs to be provided in advance.

hotel room incl. breakfast  127 € x 4 days =    508 €
catering service (days 1-4)  70 € x 4 days =    280 €
catering service (day 5)     49 € x 1 day  =     49 €
--------------------------------------------    837 €

joint event

The meeting room fee is 900 €. Additionally, we have allocated a budget for alcoholic drinks as those are not included in our otherwise "all inclusive package".

meeting room (days 1-5)     180 € x 5 days =    900 €
alcoholic drinks            500 € x 1      =    500 €
--------------------------------------------  1,400 €

Total

Using the interim results from above, this brings us to a total cost (excl. travel) of up to 9,770 €. The fixed part of the total cost (i.e. everything without alcoholic drinks) is 9,270 € and has been payed in full by the SFC by international wire transfer. The total amount for alcoholic drinks - if any - will have to be payed on-site on the last day of our event (RdH will take care of this and do the reimbursement process later).

participants                    837 € x 10 =  8,370 €
joint event                    1400 € x  1 =  1,400 €
--------------------------------------------  9,770 €

Attendance

  • Hackfest Bensberg 2023 takes place on March 13-17, 2023
  • deadline to apply for attendance is February 01, 2023

preface

In an initial poll, 8 people expressed their interest/availability for this hackfest. Based on this number we are planning for 10 attendees. Should more people be interested, we'll try our best to expand - the earlier we know, the better! If we don't reach 10, we will try to scale down our booking. If you are interested, don't hold yourself back!

I want to attend!

That's great! Be aware of the following:

  • You are making a commitment here which will produce expenses for the project. Please make sure that you will be able to honor this commitment! (Are you table to take the week off from your day job? Are you able to travel? etc.)
  • Every attendee will have to pay their fee of 837 € on the last day of the hackfest. There is something special about payment methods that we will have to talk about privately, I'll contact everyone. (After the hackfest you can follow the reimbursement procedure.)
  • You are eligible to apply no matter if you participated in the initial poll/"call for interest". (Only in case we end up being seriously overbooked and cannot accommodate for everybody we will take the initial poll into account.)

Now go ahead and add yourself to this table (or ask in this issue and it will be done for you):


Join the Signal phone group to keep in touch with everyone during the event.

Name GitLab handle Inbound Outbound
Martin Owens @doctormo LH423 13T05:15 FRA UA8853 21T10:50 FRA
Jonathan Neuhauser @joneuhauser 13.03. 9:55 (Bensberg) 17.03. 16:08 (Bensberg)
Tavmjong Bah @Tavmjong 13.03 13:15 Cologne 17.03 18:43 Cologne
Marc Jeanmougin @marcjeanmougin 12.03 13h15 Cologne Hbf 19.03 13h42 Cologne Hbf
Chris Rogers @CRogers 13.03. 12:00 (Bensberg) booked - ok!
René de Hesselle @dehesselle 13.03. 9:00 (Bensberg) 17.03. 17:00 (Bensberg)
Jabier Arraiza @jabiertxof 14.03. between 9 and 11 (13.03 22:30 DUS) 19.03 15:45 DUS
Thomas Holder @speleo3 13.03. 12:05 Cologne Hbf 17.03. 17:55 Cologne Hbf
Ted Gould @ted.gould booked - ok! booked - ok!
Nicco Kunzmann @niccokunzmann 13.03. between 10 and 12 Booked
Pono Takamori @pono1 14.03. ~12:00 (Bensberg) tba

I want SFC to pay for my flight/train

  • @doctormo
  • @jabiertxof
  • @niccokunzmann
  • @speleo3

Hackfest Agenda

Add your ideas here! We'll make a tentative agenda at the start

  • Organization
    • Community: Vectors, Testers, Translators, etc.
      • Social video call with Vectors.
      • Is there interest in merging communities? E.g. our user channel and Discord?
    • Board election
    • Financial status
    • Paid development (GTK4 proposal, Release Video proposal)
    • Funding paid development
    • Retiring the Wiki (sorry for the clickbait title)
  • Infrastructure
    • Website, social media
    • Resources for developers
  • GSoC and Outreachy
  • Development discussions
    • Releases
    • Dependencies
    • Bug fixing
    • GTK4
    • Refactoring
    • etc.
  • Hacking
    • Code reviews
    • Critical bugs for 1.3
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